Every business relies heavily on printing. Maintaining your print production gets more difficult as more employees work from home. How can you keep track of printing, decrease costs, eliminate waste, and protect your systems across your company?
Cloud print management is one solution, which allows secure printing from virtually any device and location. It's a terrific method to keep your employees productive while also allowing for more cost-effective printing.
Despite the fact that many people work from home across the country, there are several industries—many of which provide crucial services—where this is simply not feasible. Schools have reopened, which means more printed lesson plans and resources. Healthcare organizations must scan and print patient information, and schools have reopened, which means more printed lesson plans and resources.
The majority of companies, on the other hand, employ a hybrid model that mixes remote and in-person work environments. So, how can you assure that remote workers utilizing a professional-grade home printer can scan and send documents without difficulty while collaborating with others on shared devices? And what can you do to increase your overall productivity? This is where a cloud printing solution could come in handy.
What is Cloud Printing?
Cloud printing, often called cloud print management, enables you to print from any web-connected device by routing print jobs from your computer, smartphone, or tablet to an internet-connected printer. It also enables users to locate printers fast and print from their own devices without the need for drivers to be installed. By allowing the printer to receive print jobs over the internet, cloud printing eliminates the requirement for printer drivers.
Traditional printing, on the other hand, is dependent on expensive on-premise print servers, cables, and printing infrastructure, necessitating software driver upgrades and direct connections between devices.
Types of Print Management Software
On the market, there are many different types of print management software, but many of them lack the functionality and security that most organisations want. Although Google Cloud Print was formerly a popular option, it will be taken down after December 31, 2020. To ensure effective and secure printing from a Google Chromebook or other device, GFC recommends utilising a print management system such as PaperCut or uniFLOW.
These tools are easy to use and come in handy if you handle Chromebooks or Android devices from Google. The good news is that, in addition to other printing options, print software such as Papercut can cloud print from Windows, MacBooks, and iOS devices, and native printing for Chromebooks will be available soon. To put it another way, it is effective.
Why Use Cloud Printing?
- By leveraging web-enabled devices, cloud printing was invented to make printing more seamless, easy, and cost-effective. There are several advantages to cloud printing, including the possibility to:
- Lower Your Costs: The obvious benefit of managing printers in the cloud is that the cost of setting up and maintaining a cloud infrastructure is substantially lower than that of a traditional infrastructure.
- Support Bring Your Own Device (BYOD): Users can print from any device, even mobile phones, without worrying about driver compatibility.
- Reduce Your Environmental Footprint: When done correctly, cloud printing reduces waste and can even reduce the number of printers required.
